Word 2003 Shortcut Keys
[Keys for General Use] [Keys for Working with
Views] [Keys for Navigating Documents]
[Keys for Selecting Text and Graphics] [Keys for
Editing Text and Graphics] [Keys for Formatting Text]
[Keys for Printing and Previewing Documents] [Keys for
Working with Tables] [Keys for working with Objects]
[Keys for Reviewing Documents] [Keys for
Working with References, Footnotes, and
Endnotes] [Keys for Performing a Mail Merge] [Keys for
Working with Fields]
Keys for General Use
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
Accessing and Using Menus and Toolbars
To perform this
action... |
Press... |
To add a toolbar button to a menu. (When you
type this shortcut key and then click a toolbar button, Microsoft Word
adds the button to the appropriate menu. For example, click Bullets on
the Formatting toolbar to add the Bullets command to the Format menu.)
|
ALT+CTRL+= (equal
sign) |
To remove a command
from a menu. (When you type this shortcut key and then select a menu
command, the command is removed. You can add the menu command back to
the menu if you change your mind.) |
ALT+CTRL+- (dash
key) |
To customize the
shortcut key for a menu command. (When you type this shortcut key and
then select a menu command, the Customize Keyboard dialog box opens so
you can add, change, or remove the shortcut key.) |
ALT+CTRL++ (plus
key on numeric keypad) |
Creating, Viewing, and Saving Documents
To perform this
action... |
Press... |
To create a new
document of the same type as the current or most recent document
|
CTRL+N
|
To open a document
|
CTRL+O
|
To close a document
|
CTRL+W
|
To split the
document window |
ALT+CTRL+S
|
To remove the
document window split |
ALT+SHIFT+C
|
To save a document
|
CTRL+S
|
To quit Word |
ALT+F4 |
Finding, Replacing, and Browsing Text
To perform this
action... |
Press... |
To find text,
formatting, and special items |
CTRL+F
|
To repeat find
(after closing Find and Replace window) |
ALT+CTRL+Y
|
To replace text,
specific formatting, and special items |
CTRL+H
|
To go to a page,
bookmark, footnote, table, comment, graphic, or other location
|
CTRL+G
|
To switch between
documents or sections of a document, and between a document and an open
e-mail message if you use Word as your e-mail editor |
ALT+CTRL+Z
|
To open a list of
browse options |
ALT+CTRL+HOME (Use the arrow keys to select an option, and then press
ENTER. To browse through the document by the selected option,
press CTRL+PAGE UP/DOWN.) |
Undoing and Redoing Actions
To perform this
action... |
Press... |
To cancel an action
|
ESC
|
To undo an action
|
CTRL+Z
|
To redo or repeat an
action |
CTRL+Y
|
Switching to Another View
To perform this
action... |
Press... |
To switch to print
layout view |
ALT+CTRL+P
|
To switch to outline
view |
ALT+CTRL+O
|
To switch to normal
view |
ALT+CTRL+N
|
To switch to Reading
View |
ALT+R
|
To expand or
collapse subdocuments in a master document |
CTRL+\
|
Working with Web Pages
To perform this
action... |
Press... |
To insert a
hyperlink |
CTRL+K
|
To go back one page
|
ALT+LEFT ARROW
|
To go forward one
page |
ALT+RIGHT ARROW
|
To refresh
|
F9
|
Note: To use keys to go back or forward one page or to refresh a page, the Web toolbar
must be showing. If the Web toolbar is not showing, press ALT, press V,
press T, use the arrow keys to select Web, and then press ENTER.
Sending E-Mail Messages
To send the current
document as the body of an e-mail message, press ALT+F, D, M.
Use the following keys when
the e-mail header is active. To activate the e-mail header, press SHIFT+TAB
as many times as necessary.
To perform this
action... |
Press... |
To send the active
document or message |
ALT+S
|
To open the Address
Book |
CTRL+SHIFT+B
|
To check the names
on the To, Cc, and Bcc lines against the Address Book (when the
insertion point is in the message header) |
ALT+K, CTRL+K
|
To open the Address
Book in the To field |
ALT+. (period)
|
To open the Address
Book in the Cc field (when the insertion point is in the message header) |
ALT+C
|
To open the Address
Book in the Bcc field if the Bcc field is visible. (To display the Bcc
field, open the Address Book for any field, and insert or type a name in
the Bcc box) |
ALT+B
|
To go to the Subject
field |
ALT+J
|
To open the
Microsoft Outlook Message Options dialog box |
ALT+P
|
To create a message
flag |
CTRL+SHIFT+G
|
To move to the next
box in the e-mail header when the insertion point is in the message
header; to move the insertion point to the body of the document or
message when the last box in the e-mail header is active |
TAB
|
To select the
previous field or button in the e-mail header |
SHIFT+TAB
|
To select the Send button when the insertion
point is in the message header |
CTRL+TAB
(Use
the arrow keys to move to the other buttons, if desired. Press ENTER
to perform the action for the selected button or command) |
Using Speech and Handwriting Recognition
To perform this
action... |
Press... |
To switch between
languages or keyboard layouts |
Left ALT+SHIFT
|
To switch microphone
on or off |
Windows Logo Key+V |
To switch between
Voice Command mode and Dictation mode |
Windows Logo Key+T |
To display a list of
correction alternatives |
Windows Logo Key+C |
To turn handwriting
on or off |
Windows Logo Key+H |
To turn Japanese
Input Method Editor (IME) on 101
keyboard on or off |
ALT+~
|
To turn Korean IME
on 101 keyboard on or off |
Right ALT
|
To turn Chinese IME
on 101 keyboard on or off |
CTRL+SPACEBAR
|
Notes
You can set the key combination for switching between languages or keyboard layouts in the
Advanced Key Setting dialog box. To open the Advanced Key Setting
dialog box, right-click the Language bar, and then click Settings.
Under Preferences, click Key Settings.
The Windows Logo Key is available on the bottom row of keys on most keyboards.
The Input Method Editor is a
program that enters East Asian text (Traditional Chinese, Simplified Chinese,
Japanese, or Korean) into programs by converting keystrokes into complex East
Asian characters. The IME is treated as an alternate type of keyboard layout.
Go Back to the Top of the Page
|