Word 2003 Shortcut Keys
[Keys for General Use] [Keys for Working with Views] [Keys for Navigating Documents] [Keys for Selecting Text and Graphics] [Keys for Editing Text and Graphics] [Keys for Formatting Text] [Keys for Printing and Previewing Documents] [Keys for Working with Tables] [Keys for working with Objects] [Keys for Reviewing Documents] [Keys for Working with References, Footnotes, and Endnotes] [Keys for Performing a Mail Merge] [Keys for Working with Fields]Keys for General Use
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
Accessing and Using Menus and Toolbars
|
To perform this action... |
Press... |
|
To add a toolbar button to a menu. (When you type this shortcut key and then click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click Bullets on the Formatting toolbar to add the Bullets command to the Format menu.) |
ALT+CTRL+= (equal sign) |
|
To remove a command from a menu. (When you type this shortcut key and then select a menu command, the command is removed. You can add the menu command back to the menu if you change your mind.) |
ALT+CTRL+- (dash key) |
|
To customize the shortcut key for a menu command. (When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.) |
ALT+CTRL++ (plus key on numeric keypad) |
Creating, Viewing, and Saving Documents
|
To perform this action... |
Press... |
|
To create a new document of the same type as the current or most recent document |
CTRL+N |
|
To open a document |
CTRL+O |
|
To close a document |
CTRL+W |
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To split the document window |
ALT+CTRL+S |
|
To remove the document window split |
ALT+SHIFT+C |
|
To save a document |
CTRL+S |
| To quit Word | ALT+F4 |
Finding, Replacing, and Browsing Text
|
To perform this action... |
Press... |
|
To find text, formatting, and special items |
CTRL+F |
|
To repeat find (after closing Find and Replace window) |
ALT+CTRL+Y |
|
To replace text, specific formatting, and special items |
CTRL+H |
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To go to a page, bookmark, footnote, table, comment, graphic, or other location |
CTRL+G |
|
To switch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor |
ALT+CTRL+Z |
|
To open a list of browse options |
ALT+CTRL+HOME (Use the arrow keys to select an option, and then press ENTER. To browse through the document by the selected option, press CTRL+PAGE UP/DOWN.) |
Undoing and Redoing Actions
|
To perform this action... |
Press... |
|
To cancel an action |
ESC |
|
To undo an action |
CTRL+Z |
|
To redo or repeat an action |
CTRL+Y |
Switching to Another View
|
To perform this action... |
Press... |
|
To switch to print layout view |
ALT+CTRL+P |
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To switch to outline view |
ALT+CTRL+O |
|
To switch to normal view |
ALT+CTRL+N |
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To switch to Reading View |
ALT+R |
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To expand or collapse subdocuments in a master document |
CTRL+\ |
Working with Web Pages
|
To perform this action... |
Press... |
|
To insert a hyperlink |
CTRL+K |
|
To go back one page |
ALT+LEFT ARROW |
|
To go forward one page |
ALT+RIGHT ARROW |
|
To refresh |
F9 |
Note: To use keys to go back or forward one page or to refresh a page, the Web toolbar must be showing. If the Web toolbar is not showing, press ALT, press V, press T, use the arrow keys to select Web, and then press ENTER.
Sending E-Mail Messages
To send the current document as the body of an e-mail message, press ALT+F, D, M.
Use the following keys when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB as many times as necessary.
|
To perform this action... |
Press... |
|
To send the active document or message |
ALT+S |
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To open the Address Book |
CTRL+SHIFT+B |
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To check the names on the To, Cc, and Bcc lines against the Address Book (when the insertion point is in the message header) |
ALT+K, CTRL+K |
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To open the Address Book in the To field |
ALT+. (period) |
|
To open the Address Book in the Cc field (when the insertion point is in the message header) |
ALT+C |
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To open the Address Book in the Bcc field if the Bcc field is visible. (To display the Bcc field, open the Address Book for any field, and insert or type a name in the Bcc box) |
ALT+B |
|
To go to the Subject field |
ALT+J |
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To open the Microsoft Outlook Message Options dialog box |
ALT+P |
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To create a message flag |
CTRL+SHIFT+G |
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To move to the next box in the e-mail header when the insertion point is in the message header; to move the insertion point to the body of the document or message when the last box in the e-mail header is active |
TAB |
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To select the previous field or button in the e-mail header |
SHIFT+TAB |
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To select the Send button when the insertion point is in the message header |
CTRL+TAB (Use the arrow keys to move to the other buttons, if desired. Press ENTER to perform the action for the selected button or command) |
Using Speech and Handwriting Recognition
|
To perform this action... |
Press... |
|
To switch between languages or keyboard layouts |
Left ALT+SHIFT |
|
To switch microphone on or off |
Windows Logo Key+V |
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To switch between Voice Command mode and Dictation mode |
Windows Logo Key+T |
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To display a list of correction alternatives |
Windows Logo Key+C |
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To turn handwriting on or off |
Windows Logo Key+H |
|
To turn Japanese Input Method Editor (IME) on 101 keyboard on or off |
ALT+~ |
|
To turn Korean IME on 101 keyboard on or off |
Right ALT |
|
To turn Chinese IME on 101 keyboard on or off |
CTRL+SPACEBAR |
Notes
You can set the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
The Windows Logo Key is available on the bottom row of keys on most keyboards.
The Input Method Editor is a program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.
