PowerPoint 2003 Shortcut Keys
[Keys for General Use]
[Keys for Working with Presentations]
[Keys for Navigating, Selecting, Editing,
and Formatting] [Keys for
Working with Objects]
Keys for Navigating, Selecting, Editing, and Formatting
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
Keys for Working in an Outline
To perform this
action... |
Press... |
To promote a
paragraph |
ALT+SHIFT+LEFT
ARROW or SHIFT+TAB |
To demote a
paragraph |
ALT+SHIFT+RIGHT ARROW or TAB |
To move selected
paragraphs up |
ALT+SHIFT+UP
ARROW |
To move selected
paragraphs down |
ALT+SHIFT+DOWN
ARROW |
To show heading
level 1 |
ALT+SHIFT+1
|
To expand text below
a heading |
ALT+SHIFT+PLUS
SIGN |
To collapse text
below a heading |
ALT+SHIFT+MINUS
SIGN |
To show all or
collapse all text or headings |
ALT+SHIFT+A
|
You can use the same keys on a slide as you do in an outline to
promote and demote paragraphs and to move selected paragraphs up and down. Note,
however, that, on a slide, SHIFT-TAB and TAB will only work if you put the cursor at the
beginning of the line. Otherwise, they insert tabs.
Keys for Navigating Text
To perform this
action... |
Press... |
To move one
character to the left |
LEFT ARROW
|
To move one
character to the right |
RIGHT ARROW
|
To move one line up
|
UP ARROW
|
To move one line
down |
DOWN ARROW
|
To move one word to
the left |
CTRL+LEFT ARROW
|
To move one word to
the right |
CTRL+RIGHT ARROW
|
To move to the end
of a line |
END
|
To move to the
beginning of a line |
HOME
|
To move up one
paragraph |
CTRL+UP ARROW
|
To move down one
paragraph |
CTRL+DOWN ARROW
|
To move to the end
of a text box |
CTRL+END
|
To move to the
beginning of a text box |
CTRL+HOME
|
To move to the next title or body text
placeholder (or to insert a new slide with the same layout as the
current one if this is the last placeholder on the slide) |
CTRL+ENTER
|
To repeat the last
Find action |
SHIFT+F4
|
Keys for Selecting Text and Objects
To perform this
action... |
Press... |
To select one
character to the right |
SHIFT+RIGHT ARROW
|
To select one
character to the left |
SHIFT+LEFT ARROW
|
To select to the end
of a word |
CTRL+SHIFT+RIGHT
ARROW |
To select the
beginning of a word |
CTRL+SHIFT+LEFT
ARROW |
To select one line
up |
SHIFT+UP ARROW
|
To select one line
down |
SHIFT+DOWN ARROW
|
To select an object
(with text selected inside the object) |
ESC
|
To select an object
(with an object selected) |
TAB
or SHIFT+TAB until the object you
want is selected |
To select text
within an object (with an object selected) |
ENTER
|
To select all
objects |
CTRL+A
(on the Slides tab)
|
To select all slides
|
CTRL+A
(in Slide Sorter View)
|
To select all text
|
CTRL+A
(on the Outline tab)
|
Keys for Deleting and Copying Text and Objects
To perform this
action... |
Press... |
To delete one
character to the left |
BACKSPACE
|
To delete one word
to the left |
CTRL+BACKSPACE
|
To delete one
character to the right |
DELETE
|
To delete one word
to the right |
CTRL+DELETE
|
To cut selected
object |
CTRL+X
|
To copy selected
object |
CTRL+C
|
To paste cut or
copied object |
CTRL+V
|
To undo the last
action |
CTRL+Z
|
Keys for Formatting and Aligning Characters and Paragraphs
Changing or Resizing the Font
To perform this
action... |
Press... |
To change the font
|
CTRL+SHIFT+F
|
To change the font
size |
CTRL+SHIFT+P
|
To increase the font
size |
CTRL+SHIFT+>
|
To decrease the font
size |
CTRL+SHIFT+<
|
Applying Character Formats
To perform this
action... |
Press... |
To change the formatting of characters |
CTRL+T
(opens Font dialog box from Format menu) |
To change the case
of letters |
SHIFT+F3
(toggles through sentence case, lowercase, and
uppercase) |
To apply bold
formatting |
CTRL+B
|
To apply an
underline |
CTRL+U
|
To apply italic
formatting |
CTRL+I
|
To apply subscript
formatting (automatic spacing) |
CTRL+EQUAL SIGN
|
To apply superscript
formatting (automatic spacing) |
CTRL+SHIFT+PLUS
SIGN |
To remove manual
character formatting, such as subscript and superscript |
CTRL+SPACEBAR
|
Copying Text Formats
To perform this
action... |
Press... |
To copy formats
|
CTRL+SHIFT+C
|
To paste formats
|
CTRL+SHIFT+V
|
Aligning Paragraphs
To perform this
action... |
Press... |
To center a
paragraph |
CTRL+E
|
To justify a
paragraph |
CTRL+J
|
To left align a
paragraph |
CTRL+L
|
To right align a
paragraph |
CTRL+R
|
Keys for Working with Tables
To perform this
action... |
Press... |
To move to the next
cell |
TAB
|
To move to the
preceding cell |
SHIFT+TAB
|
To move to the next
row |
DOWN ARROW
|
To move to the
preceding row |
UP ARROW
|
To insert a tab in a
cell |
CTRL+TAB
|
To start a new
paragraph |
ENTER
|
To add a new row at the bottom of the table
|
TAB
at the end of the last row |
Go Back to the Top of the Page
|