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PowerPoint 2003 Shortcut Keys

[Keys for General Use] [Keys for Working with Presentations] [Keys for Navigating, Selecting, Editing, and Formatting] [Keys for Working with Objects]


Keys for Navigating, Selecting, Editing, and Formatting

All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign, like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma, like this: ALT, F, X.

Keys for Working in an Outline

To perform this action...

Press...

To promote a paragraph

ALT+SHIFT+LEFT ARROW or SHIFT+TAB

To demote a paragraph

ALT+SHIFT+RIGHT ARROW or TAB

To move selected paragraphs up

ALT+SHIFT+UP ARROW

To move selected paragraphs down

ALT+SHIFT+DOWN ARROW

To show heading level 1

ALT+SHIFT+1

To expand text below a heading

ALT+SHIFT+PLUS SIGN

To collapse text below a heading

ALT+SHIFT+MINUS SIGN

To show all or collapse all text or headings

ALT+SHIFT+A

You can use the same keys on a slide as you do in an outline to promote and demote paragraphs and to move selected paragraphs up and down. Note, however, that, on a slide, SHIFT-TAB and TAB will only work if you put the cursor at the beginning of the line. Otherwise, they insert tabs.

Keys for Navigating Text

To perform this action...

Press...

To move one character to the left

LEFT ARROW

To move one character to the right

RIGHT ARROW

To move one line up

UP ARROW

To move one line down

DOWN ARROW

To move one word to the left

CTRL+LEFT ARROW

To move one word to the right

CTRL+RIGHT ARROW

To move to the end of a line

END

To move to the beginning of a line

HOME

To move up one paragraph

CTRL+UP ARROW

To move down one paragraph

CTRL+DOWN ARROW

To move to the end of a text box

CTRL+END

To move to the beginning of a text box

CTRL+HOME

To move to the next title or body text placeholder (or to insert a new slide with the same layout as the current one if this is the last placeholder on the slide)

CTRL+ENTER

To repeat the last Find action

SHIFT+F4

Keys for Selecting Text and Objects

To perform this action...

Press...

To select one character to the right

SHIFT+RIGHT ARROW

To select one character to the left

SHIFT+LEFT ARROW

To select to the end of a word

CTRL+SHIFT+RIGHT ARROW

To select the beginning of a word

CTRL+SHIFT+LEFT ARROW

To select one line up

SHIFT+UP ARROW

To select one line down

SHIFT+DOWN ARROW

To select an object (with text selected inside the object)

ESC

To select an object (with an object selected)

TAB or SHIFT+TAB until the object you want is selected

To select text within an object (with an object selected)

ENTER

To select all objects

CTRL+A (on the Slides tab)

To select all slides

CTRL+A (in Slide Sorter View)

To select all text

CTRL+A (on the Outline tab)

Keys for Deleting and Copying Text and Objects

To perform this action...

Press...

To delete one character to the left

BACKSPACE

To delete one word to the left

CTRL+BACKSPACE

To delete one character to the right

DELETE

To delete one word to the right

CTRL+DELETE

To cut selected object

CTRL+X

To copy selected object

CTRL+C

To paste cut or copied object

CTRL+V

To undo the last action

CTRL+Z

Keys for Formatting and Aligning Characters and Paragraphs

Changing or Resizing the Font

To perform this action...

Press...

To change the font

CTRL+SHIFT+F

To change the font size

CTRL+SHIFT+P

To increase the font size

CTRL+SHIFT+>

To decrease the font size

CTRL+SHIFT+<

Applying Character Formats

To perform this action...

Press...

To change the formatting of characters

CTRL+T (opens Font dialog box from Format menu)

To change the case of letters

SHIFT+F3 (toggles through sentence case, lowercase, and uppercase)

To apply bold formatting

CTRL+B

To apply an underline

CTRL+U

To apply italic formatting

CTRL+I

To apply subscript formatting (automatic spacing)

CTRL+EQUAL SIGN

To apply superscript formatting (automatic spacing)

CTRL+SHIFT+PLUS SIGN

To remove manual character formatting, such as subscript and superscript

CTRL+SPACEBAR

Copying Text Formats

To perform this action...

Press...

To copy formats

CTRL+SHIFT+C

To paste formats

CTRL+SHIFT+V

Aligning Paragraphs

To perform this action...

Press...

To center a paragraph

CTRL+E

To justify a paragraph

CTRL+J

To left align a paragraph

CTRL+L

To right align a paragraph

CTRL+R

Keys for Working with Tables

To perform this action...

Press...

To move to the next cell

TAB

To move to the preceding cell

SHIFT+TAB

To move to the next row

DOWN ARROW

To move to the preceding row

UP ARROW

To insert a tab in a cell

CTRL+TAB

To start a new paragraph

ENTER

To add a new row at the bottom of the table

TAB at the end of the last row

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Last modified: June 05, 2004

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