Outlook 2003 Shortcut Keys
[Keys for General Use]
[Keys for Working with Views]
[Keys for Editing, Formatting, and Printing Text] [Keys for
E-Mail] [Keys for Calendar, Contacts, and Tasks]
Keys for E-Mail
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
To perform this
action... |
Press... |
To switch to Inbox
|
CTRL+SHIFT+I
|
To switch to Outbox
|
CTRL+SHIFT+O
|
To choose the
account from which to send a message |
CTRL+TAB
(with focus on the To line), and then
TAB to the Accounts button |
To check names
|
ALT+K
(using Word as e-mail editor)
CTRL+K (using the Outlook e-mail editor)
|
To display the
Address Book (or the Select Names dialog box in a new message) |
CTRL+SHIFT+B
|
To send |
CTRL+ENTER or
ALT+S |
To reply to a
message |
CTRL+R
|
To reply all to a
message |
CTRL+SHIFT+R
|
To mark a message as
not junk |
CTRL+ALT+J
|
To display blocked
external content (in a message) |
CTRL+SHIFT+I
|
To post to a folder
|
CTRL+SHIFT+S
|
To check for new
mail |
CTRL+M
or F9 |
To go to the next
message |
UP ARROW
|
To go to the
previous message |
DOWN ARROW
|
To go to the row
above (message or group heading) |
ALT+UP ARROW
|
To go to the row
below (message or group heading) |
ALT+DOWN ARROW
|
To compose a new
message |
CTRL+N
|
To open a received
message |
CTRL+O
or ENTER |
To convert the format of a received message from HTML
or RTF to plain text |
CTRL+SHIFT+O
|
To add a Quick Flag
to a message |
INSERT
|
To display the Flag
for Follow Up dialog box |
CTRL+SHIFT+G
|
To mark as read
|
CTRL+Q
|
To mark as unread |
CTRL+U |
For send/receive
To perform this
action... |
Press... |
To start send/receive for all defined Send/Receive groups with Include this group
in Send/Receive (F9) selected (This can include headers, full items,
specified folders, items less than a specific size, or any combination
that you have defined.) |
F9
|
To start a send/receive for current folder,
retrieving full items (header, item, and any attachments) |
SHIFT+F9
|
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|