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Outlook 2003 Shortcut Keys

[Keys for General Use] [Keys for Working with Views] [Keys for Editing, Formatting, and Printing Text] [Keys for E-Mail] [Keys for Calendar, Contacts, and Tasks]


Keys for Editing, Formatting, and Printing Text

All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign, like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma, like this: ALT, F, X.

Use these keys to find, edit, format, or check spelling of text you enter in an e-mail message, or in the space provided for details at the bottom of an appointment, contact, task, or journal entry form.

Finding Text

To perform this action... Press...
To find text F4
To find next during text search SHIFT+F4

Checking Spelling

To perform this action... Press...
To check spelling F7

Cutting, Copying, and Pasting

To perform this action...

Press...

To cut

CTRL+X or SHIFT+DELETE

To copy

CTRL+C or CTRL+INSERT

To paste

CTRL+V or SHIFT+INSERT

Adding Web Information to Messages

To perform this action...

Press...

To convert selected text in a message to a hyperlink (when using Word as e-mail editor only)

CTRL+K

Formatting Text

To perform this action...

Press...

To display the Format menu

ALT+O

To switch case (with text selected)

SHIFT+F3

To add bold

CTRL+B

To add bullets

CTRL+SHIFT+L

To add italics

CTRL+I

To increase indent

CTRL+T

To decrease indent

CTRL+SHIFT+T

To left align

CTRL+L

To center

CTRL+E

To underline

CRTL+U

To increase font size

CTRL+]

To decrease font size

CTRL+[

To clear formatting

CTRL+SHIFT+Z or CTRL+SPACEBAR

Working with Print Preview

To perform this action...

Press...

To open print preview

CTRL+F2

To print a print preview

ALT+P

To print preview page setup

ALT+S or ALT+U

To zoom

ALT+Z

To close print preview

ALT+C

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Last modified: June 05, 2004

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