Outlook 2003 Shortcut Keys
[Keys for General Use] [Keys for Working with Views] [Keys for Editing, Formatting, and Printing Text] [Keys for E-Mail] [Keys for Calendar, Contacts, and Tasks]
Keys for Working with Views
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
[Keys for Use in Table Views] [Keys for Use in Day/Week/Month Views] [Keys for Use in Card Views] [Keys for Use in Timeline Views] [Keys for Use in Icon Views]
Keys for Use in Table Views
The Messages with AutoPreview view in Outlook’s Inbox is an example of a table view. Use the shortcuts in these tables in table views.
Keys for Navigating Tables
|
To perform this action... |
Press... |
|
To go to the first item |
HOME |
|
To go to the last item |
END |
|
To go to the item below |
DOWN ARROW |
|
To go to the item above |
UP ARROW |
|
To go to the item at the bottom of the screen |
PAGE DOWN |
|
To go to the item at the top of the screen |
PAGE UP |
|
To extend or reduce the selected items by one item |
SHIFT+UP ARROW or SHIFT+DOWN ARROW |
|
To go to the next or previous item without extending the selection |
CTRL+UP ARROW or CTRL+DOWN ARROW |
|
To select or deselect the active item |
CTRL+SPACEBAR |
|
To select all items |
CTRL+A |
|
To move every item in the selection to the top or bottom in the list order |
CTRL+HOME or CTRL+END (with in-cell editing disabled) |
|
To open an item |
ENTER |
Keys for Use When a Group in a Table Is Selected
|
To perform this action... |
Press... |
|
To expand the group |
ENTER or RIGHT ARROW or PLUS SIGN on the numeric keypad |
|
To collapse the group |
ENTER or LEFT ARROW or MINUS SIGN on the numeric keypad |
|
To select the previous group |
UP ARROW |
|
To select the next group |
DOWN ARROW |
|
To select the first group |
HOME |
|
To select the last group |
END |
|
To select the first item on screen in an expanded group or the first item off screen to the right |
RIGHT ARROW |
Keys for Use with All Groups
|
To perform this action... |
Press... |
|
To collapse all groups |
CTRL+MINUS SIGN on the numeric keypad |
|
To expand all groups |
CTRL+PLUS SIGN on the numeric keypad |
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Keys for Use in Day/Week/Month Views
Keys for General Use
|
To perform this action... |
Press... |
| To move between Calendar, TaskPad, and the Navigation Pane (clockwise) | CTRL+TAB or F6 |
| To move between Calendar, TaskPad, and the Navigation Pane (counterclockwise) | CTRL+SHIFT+TAB |
|
To view from 1 through 9 days |
ALT+key for number of days |
|
To view 10 days |
ALT+0 (ZERO) |
| To go to the previous day | LEFT ARROW |
| To go to the next day | RIGHT ARROW |
|
To switch to weeks |
ALT+- (HYPHEN) |
|
To switch to months |
ALT+= (EQUAL SIGN) |
|
To select the previous appointment |
SHIFT+TAB |
|
To select the next appointment |
TAB |
Keys for Day View
|
To perform this action... |
Press... |
|
To select the time that begins your work day |
HOME |
|
To select the time that ends your work day |
END |
|
To select the previous block of time |
UP ARROW |
|
To select the next block of time |
DOWN ARROW |
|
To select the block of time at the top of the screen |
PAGE UP |
|
To select the block of time at the bottom of the screen |
PAGE DOWN |
|
To extend or reduce the selected time |
SHIFT+UP ARROW or DOWN ARROW |
Keys for Week or Month View
|
To perform this action... |
Press... |
|
To go to the first day of the week |
HOME |
|
To go to the last day of the week |
END |
|
To go to the same day of the week in the previous week (or 5 weeks previous if viewing by month) |
PAGE UP |
|
To go to the same day of the week in the next week (or 5 weeks ahead if viewing by month) |
PAGE DOWN |
|
To change the duration of the selected block of time |
SHIFT+LEFT, RIGHT, UP,or DOWN ARROW; or SHIFT+HOME or END |
Keys for the Date Navigator
The Date Navigator is the small calendar at the top of the Navigation Pane in Outlook's Calendar. Use it to change dates to view.
|
To perform this action... |
Press... |
|
To go to the first day of the current week |
ALT+HOME |
|
To go to the last day of the current week |
ALT+END |
|
To go to the same day in the previous week |
ALT+UP ARROW |
|
To go to the same day in the next week |
ALT+DOWN ARROW |
|
To go to the first day of the month |
ALT+PAGE UP |
|
To go to the last day of the month |
ALT+PAGE DOWN |
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Keys for Use in Card Views
The Address Cards view in Outlook’s Contacts folder is an example of a card view. Use the shortcuts in these tables in card views.
Selecting Cards
To use the following keys, you must select a card. To select a card, click the card heading.
|
To perform this action... |
Press... |
|
To select a specific card in the list |
Type one or more letters of the name the card is filed under or of the field you are sorting by |
|
To select the previous card |
UP ARROW |
|
To select the next card |
DOWN ARROW |
|
To select the first card in the list |
HOME |
|
To select the last card in the list |
END |
|
To select the first card on the current page |
PAGE UP |
|
To select the first card on the next page |
PAGE DOWN |
|
To select the closest card in the next column |
RIGHT ARROW |
|
To select the closest card in the previous column |
LEFT ARROW |
|
To select or deselect the active card |
CTRL+SPACEBAR |
Extending Selection to Other Cards
Use these keys when you have selected one card and you want to extend the selection to others. To select a card, click the card heading.
|
To perform this action… |
Press… |
|
To extend the selection to the previous card and unselect cards after the starting point |
SHIFT+UP ARROW |
|
To extend the selection to the next card and unselect cards before the starting point |
SHIFT+DOWN ARROW |
|
To extend the selection to the previous card, regardless of the starting point |
CTRL+SHIFT+UP ARROW |
|
To extend the selection to the next card, regardless of the starting point |
CTRL+SHIFT+DOWN ARROW |
|
To extend the selection to the first card in the list |
SHIFT+HOME |
|
To extend the selection to the last card in the list |
SHIFT+END |
|
To extend the selection to the first card on the previous page |
SHIFT+PAGE UP |
|
To extend the selection to the last card on the last page |
SHIFT+PAGE DOWN |
Moving between Cards without Changing the Selection
To use the following keys, you must select a card. To select a card, click the card heading.
|
To perform this action... |
Press... |
|
To go to the next card |
CTRL+DOWN ARROW |
|
To go to the previous card |
CTRL+UP ARROW |
|
To go to the first card in the list |
CTRL+HOME |
|
To go to the last card in the list |
CTRL+END |
|
To go to the first card on the previous page |
CTRL+PAGE UP |
|
To go to the first card on the next page |
CTRL+PAGE DOWN |
|
To go to the closest card in the previous column |
CTRL+LEFT ARROW |
|
To go to the closest card in the next column |
CTRL+RIGHT ARROW |
|
To go to the first displayed field in the active card |
F2 |
Moving between Fields in Cards
To use the following keys, you must select a field in a card. To select a field when a card is selected, click the field or press F2.
|
To perform this action... |
Press... |
|
To move to the next field and, from the last field of a card, move to the first field in the next card |
TAB |
|
To move to the previous field and, from the first field of a card, move to the last field in the previous card |
SHIFT+TAB |
|
To move to the next field, or add a line to a multi-line field |
ENTER |
|
To move to the previous field without leaving the active card |
SHIFT+ENTER |
|
To display the insertion point in the active field to edit text |
F2 (press ESC to cancel) |
Moving between Characters in Fields
To use the following keys, you must select a field in a card. To select a field when a card is selected, click the field or press F2.
|
To perform this action... |
Press... |
|
To add a line in a multi-line field |
ENTER |
|
To move to the beginning of a line |
HOME |
|
To move to the end of a line |
END |
|
To move to the beginning of a multi-line field |
PAGE UP |
|
To move to the end of a multi-line field |
PAGE DOWN |
|
To move to the previous line in a multi-line field |
UP ARROW |
|
To move to the next line in a multi-line field |
DOWN ARROW |
|
To move to the previous character in a field |
LEFT ARROW |
|
To move to the next character in a field |
RIGHT ARROW |
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Keys for Use in Timeline Views
The Task Timeline view in Outlook’s Tasks folder is an example of a timeline view. Use the shortcuts in these tables in timeline views.
Keys for Use When an Item on a Timeline Is Selected
|
To perform this action... |
Press... |
|
To select the previous item |
LEFT ARROW |
|
To select the next item |
RIGHT ARROW |
|
To select several adjacent items |
SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW |
|
To select several nonadjacent items |
CTRL+LEFT ARROW+SPACEBARor CTRL+RIGHT ARROW+SPACEBAR |
|
To open the selected items |
ENTER |
|
To display the items one screen above the items on screen |
PAGE UP |
|
To display the items one screen below the items on screen |
PAGE DOWN |
|
To select the first item on the timeline (if items are not grouped) or the first item in the group |
HOME |
|
To select the last item on the timeline (if items are not grouped) or the last item in the group |
END |
|
To display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group |
CTRL+HOME |
|
To display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group |
CTRL+END |
Keys for Use When a Group on a Timeline is Selected
|
To perform this action... |
Press... |
|
To expand the group |
ENTER or RIGHT ARROW |
|
To collapse the group |
ENTER or LEFT ARROW |
|
To select the previous group |
UP ARROW |
|
To select the next group |
DOWN ARROW |
|
To select the first group on the timeline |
HOME |
|
To select the last group on the timeline |
END |
|
To select the first item on screen in an expanded group or the first item off screen to the right |
RIGHT ARROW |
Keys for Use When a Unit of Time on the Time Scale for Days Is Selected
|
To perform this action... |
Press... |
|
To move back in increments of time that are the same as those shown on the time scale |
LEFT ARROW |
|
To move forward in increments of time that are the same as those shown on the time scale |
RIGHT ARROW |
|
To select the upper time scale when the lower time scale is selected |
SHIFT+TAB |
|
To select the lower time scale when the upper time scale is selected |
TAB |
|
To select the first item on screen (or the first group on screen if items are grouped) when the lower time scale is selected |
TAB |
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Keys for Use in Icon Views
The Icons view in Outlook’s Notes folder is an example of an icon view. Use the shortcuts in these tables in icon views.
Selecting Icons
To use the following keys, you must select an icon. To select an icon, click the icon heading.
|
To perform this action... |
Press... |
|
Select the previous icon |
LEFT ARROW |
|
Select the next icon |
RIGHT ARROW |
|
Select the first icon in the list |
HOME |
|
Select the last icon in the list |
END |
|
Select the first icon on the current page |
PAGE UP |
|
Select the first icon on the next page |
PAGE DOWN |
|
Select the closest icon in the next row |
DOWN ARROW |
|
Select the closest icon in the previous row |
UP ARROW |
|
Select/Deselect the active icon |
CTRL+SPACEBAR |
|
Select a specific icon in the list |
Type the first letter of the title of the icon |
Extending Selection to Other Icons
Use these keys when you have selected one icon and you want to extend the selection to others. To select an icon, click the icon heading.
|
To perform this action... |
Press... |
|
Extend the selection to the previous icon and deselect icons after the starting point |
SHIFT+LEFT ARROW |
|
Extend the selection to the next icon and deselect icons before the starting point |
SHIFT+RIGHT ARROW |
|
Extend the selection to the previous icon, regardless of the starting point |
CTRL+SHIFT+LEFT ARROW |
|
Extend the selection to the next icon, regardless of the starting point |
CTRL+SHIFT+RIGHT ARROW |
|
Extend the selection to the first icon in the list |
SHIFT+HOME |
|
Extend the selection to the last icon in the list |
SHIFT+END |
|
Extend the selection to the first icon on the previous page |
SHIFT+PAGE UP |
|
Extend the selection to the last icon on the last page |
SHIFT+PAGE DOWN |
