Outlook 2003 Shortcut Keys
[Keys for General Use]
[Keys for Working with Views]
[Keys for Editing, Formatting, and Printing Text] [Keys for
E-Mail] [Keys for Calendar, Contacts, and Tasks]
Keys for Working with Views
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
[Keys for Use in Table Views] [Keys for Use in Day/Week/Month Views]
[Keys for Use in Card Views] [Keys for Use in Timeline Views]
[Keys for Use in Icon Views]
Keys for Use in Table Views
The Messages with AutoPreview view in Outlook�s Inbox is an example of a table view. Use
the shortcuts in these tables in table views.
Keys for Navigating Tables
To perform this
action... |
Press... |
To go to the first
item |
HOME |
To go to the last
item |
END |
To go to the item
below |
DOWN ARROW |
To go to the item
above |
UP ARROW |
To go to the item at
the bottom of the screen |
PAGE DOWN
|
To go to the item at
the top of the screen |
PAGE UP
|
To extend or reduce
the selected items by one item |
SHIFT+UP ARROW
or SHIFT+DOWN ARROW
|
To go to the next or
previous item without extending the selection |
CTRL+UP ARROW
or CTRL+DOWN ARROW
|
To select or
deselect the active item |
CTRL+SPACEBAR
|
To select all items
|
CTRL+A
|
To move every item
in the selection to the top or bottom in the list order |
CTRL+HOME
or CTRL+END (with in-cell
editing disabled) |
To open an item
|
ENTER
|
Keys for Use When a Group in a Table Is Selected
To perform this
action... |
Press... |
To expand the group
|
ENTER
or RIGHT ARROW or PLUS SIGN
on the numeric keypad |
To collapse the
group |
ENTER
or LEFT ARROW or MINUS SIGN
on the numeric keypad |
To select the
previous group |
UP ARROW
|
To select the next
group |
DOWN ARROW
|
To select the first
group |
HOME
|
To select the last
group |
END
|
To select the first
item on screen in an expanded group or the first item off screen to the
right |
RIGHT ARROW
|
Keys for Use with All Groups
To perform this
action... |
Press... |
To collapse all
groups |
CTRL+MINUS SIGN
on the numeric keypad |
To expand all groups |
CTRL+PLUS SIGN
on the numeric keypad |
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Keys for Use in Day/Week/Month Views
Keys for General Use
To perform this
action... |
Press... |
To move between
Calendar, TaskPad, and the Navigation Pane (clockwise) |
CTRL+TAB
or F6 |
To move between
Calendar, TaskPad, and the Navigation Pane (counterclockwise) |
CTRL+SHIFT+TAB |
To view from 1
through 9 days |
ALT+key for
number of days |
To view 10 days
|
ALT+0 (ZERO)
|
To go to the
previous day |
LEFT ARROW
|
To go to the next
day |
RIGHT ARROW
|
To switch to weeks
|
ALT+- (HYPHEN) |
To switch to months
|
ALT+= (EQUAL
SIGN) |
To select the
previous appointment |
SHIFT+TAB
|
To select the next
appointment |
TAB |
Keys for Day View
To perform this
action... |
Press... |
To select the time
that begins your work day |
HOME
|
To select the time
that ends your work day |
END
|
To select the
previous block of time |
UP ARROW
|
To select the next
block of time |
DOWN ARROW
|
To select the block
of time at the top of the screen |
PAGE UP
|
To select the block
of time at the bottom of the screen |
PAGE DOWN
|
To extend or reduce
the selected time |
SHIFT+UP ARROW
or DOWN ARROW
|
Keys for Week or Month View
To perform this
action... |
Press... |
To go to the first
day of the week |
HOME
|
To go to the last
day of the week |
END
|
To go to the same
day of the week in the previous week (or 5 weeks previous if viewing by
month) |
PAGE UP
|
To go to the same
day of the week in the next week (or 5 weeks ahead if viewing by month)
|
PAGE DOWN
|
To change the
duration of the selected block of time |
SHIFT+LEFT,
RIGHT, UP,or DOWN ARROW;
or SHIFT+HOME or END |
Keys for the Date Navigator
The Date Navigator is the small calendar at the top of the Navigation Pane
in Outlook's Calendar. Use it to change dates to view.
To perform this
action... |
Press... |
To go to the first
day of the current week |
ALT+HOME
|
To go to the last
day of the current week |
ALT+END
|
To go to the same
day in the previous week |
ALT+UP ARROW
|
To go to the same
day in the next week |
ALT+DOWN ARROW
|
To go to the first
day of the month |
ALT+PAGE UP
|
To go to the last
day of the month |
ALT+PAGE DOWN
|
Go Back to the Top of the Page
Keys for Use in Card Views
The Address Cards view in Outlook�s Contacts folder is an example of a card view. Use the
shortcuts in these tables in card views.
Selecting Cards
To use the following keys, you must select a card. To select a card,
click the card heading.
To perform this
action... |
Press... |
To select a specific
card in the list |
Type one or more
letters of the name the card is filed under or of the field you are
sorting by |
To select the
previous card |
UP ARROW
|
To select the next
card |
DOWN ARROW
|
To select the first
card in the list |
HOME
|
To select the last
card in the list |
END
|
To select the first
card on the current page |
PAGE UP
|
To select the first
card on the next page |
PAGE DOWN
|
To select the
closest card in the next column |
RIGHT ARROW
|
To select the
closest card in the previous column |
LEFT ARROW
|
To select or
deselect the active card |
CTRL+SPACEBAR
|
Extending Selection to Other Cards
Use these keys when you have selected one card and you want to extend the
selection to others. To select a card, click the card heading.
To perform this
action� |
Press� |
To extend the
selection to the previous card and unselect cards after the starting
point |
SHIFT+UP ARROW
|
To extend the
selection to the next card and unselect cards before the starting point
|
SHIFT+DOWN ARROW
|
To extend the
selection to the previous card, regardless of the starting point
|
CTRL+SHIFT+UP
ARROW |
To extend the
selection to the next card, regardless of the starting point
|
CTRL+SHIFT+DOWN
ARROW |
To extend the
selection to the first card in the list |
SHIFT+HOME
|
To extend the
selection to the last card in the list |
SHIFT+END
|
To extend the
selection to the first card on the previous page |
SHIFT+PAGE UP
|
To extend the
selection to the last card on the last page |
SHIFT+PAGE DOWN
|
Moving between Cards without Changing the Selection
To use the following keys,
you must select a card. To select a card, click the card heading.
To perform this
action... |
Press... |
To go to the next
card |
CTRL+DOWN ARROW
|
To go to the
previous card |
CTRL+UP ARROW
|
To go to the first
card in the list |
CTRL+HOME
|
To go to the last
card in the list |
CTRL+END
|
To go to the first
card on the previous page |
CTRL+PAGE UP
|
To go to the first
card on the next page |
CTRL+PAGE DOWN
|
To go to the closest
card in the previous column |
CTRL+LEFT ARROW
|
To go to the closest
card in the next column |
CTRL+RIGHT ARROW
|
To go to the first displayed field in
the active card |
F2
|
Moving between Fields in Cards
To use the following keys, you must select a field in a card. To select
a field when a card is selected, click the field or press F2.
To perform this
action... |
Press... |
To move to the next
field and, from the last field of a card, move to the first field in the
next card |
TAB
|
To move to the
previous field and, from the first field of a card, move to the last
field in the previous card |
SHIFT+TAB
|
To move to the next
field, or add a line to a multi-line field |
ENTER
|
To move to the
previous field without leaving the active card |
SHIFT+ENTER
|
To display the
insertion point in the active field to edit text |
F2
(press ESC to cancel) |
Moving between Characters in Fields
To use the following keys, you must select a field in a card. To select
a field when a card is selected, click the field or press F2.
To perform this
action... |
Press... |
To add a line in a
multi-line field |
ENTER
|
To move to the
beginning of a line |
HOME
|
To move to the end
of a line |
END
|
To move to the
beginning of a multi-line field |
PAGE UP
|
To move to the end
of a multi-line field |
PAGE DOWN
|
To move to the
previous line in a multi-line field |
UP ARROW
|
To move to the next
line in a multi-line field |
DOWN ARROW
|
To move to the
previous character in a field |
LEFT ARROW
|
To move to the next
character in a field |
RIGHT ARROW
|
Go Back to the Top of the Page
Keys for Use in Timeline Views
The Task Timeline view in Outlook�s Tasks folder is an example of a timeline view. Use the shortcuts
in these tables in timeline views.
Keys for Use When an Item on a Timeline Is Selected
To perform this
action... |
Press... |
To select the
previous item |
LEFT ARROW
|
To select the next
item |
RIGHT ARROW
|
To select several
adjacent items |
SHIFT+LEFT ARROW
or SHIFT+RIGHT ARROW
|
To select several
nonadjacent items |
CTRL+LEFT
ARROW+SPACEBARor
CTRL+RIGHT ARROW+SPACEBAR |
To open the selected
items |
ENTER
|
To display the items
one screen above the items on screen |
PAGE UP
|
To display the items
one screen below the items on screen |
PAGE DOWN
|
To select the first
item on the timeline (if items are not grouped) or the first item in the
group |
HOME
|
To select the last
item on the timeline (if items are not grouped) or the last item in the
group |
END
|
To display (without
selecting) the first item on the timeline (if items are not grouped) or
the first item in the group |
CTRL+HOME
|
To display (without
selecting) the last item on the timeline (if items are not grouped) or
the last item in the group |
CTRL+END
|
Keys for Use When a Group on a Timeline is Selected
To perform this
action... |
Press... |
To expand the group
|
ENTER
or RIGHT ARROW |
To collapse the
group |
ENTER
or LEFT ARROW |
To select the
previous group |
UP ARROW
|
To select the next
group |
DOWN ARROW
|
To select the first
group on the timeline |
HOME
|
To select the last
group on the timeline |
END
|
To select the first
item on screen in an expanded group or the first item off screen to the
right |
RIGHT ARROW
|
Keys for Use When a Unit of Time on the Time Scale for Days Is Selected
To perform this
action... |
Press... |
To move back in
increments of time that are the same as those shown on the time scale
|
LEFT ARROW
|
To move forward in
increments of time that are the same as those shown on the time scale
|
RIGHT ARROW
|
To select the upper
time scale when the lower time scale is selected |
SHIFT+TAB
|
To select the lower
time scale when the upper time scale is selected |
TAB
|
To select the first
item on screen (or the first group on screen if items are grouped) when
the lower time scale is selected |
TAB
|
Go Back to the Top of the Page
Keys for Use in Icon Views
The Icons view in Outlook�s Notes folder is an example of an icon view. Use the shortcuts
in these tables in icon views.
Selecting Icons
To use the following keys, you must select an icon. To select an icon,
click the icon heading.
To perform this action... |
Press... |
Select the previous icon |
LEFT ARROW |
Select the next icon |
RIGHT ARROW |
Select the first icon in the list |
HOME |
Select the last icon in the list |
END |
Select the first icon on the current page |
PAGE UP |
Select the first icon on the next page |
PAGE DOWN |
Select the closest icon in the next row |
DOWN ARROW |
Select the closest icon in the previous row |
UP ARROW |
Select/Deselect the active icon |
CTRL+SPACEBAR |
Select a specific icon in the list |
Type the first letter of the title of the icon |
Extending Selection to Other Icons
Use these keys when you have selected one icon and you want to extend the
selection to others. To select an icon, click the icon heading.
To perform this action... |
Press... |
Extend the selection to the previous icon and deselect icons after the
starting point |
SHIFT+LEFT ARROW |
Extend the selection to the next icon and deselect icons before the
starting point |
SHIFT+RIGHT ARROW |
Extend the selection to the previous icon, regardless of the starting
point |
CTRL+SHIFT+LEFT ARROW |
Extend the selection to the next icon, regardless of the starting point |
CTRL+SHIFT+RIGHT ARROW |
Extend the selection to the first icon in the list |
SHIFT+HOME |
Extend the selection to the last icon in the list |
SHIFT+END |
Extend the selection to the first icon on the previous page |
SHIFT+PAGE UP |
Extend the selection to the last icon on the last page |
SHIFT+PAGE DOWN |
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|