Outlook 2003 Shortcut Keys
[Keys for General Use]
[Keys for Working with Views]
[Keys for Editing, Formatting, and Printing Text] [Keys for
E-Mail] [Keys for Calendar, Contacts, and Tasks]
Keys for General Use
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
[Super Keys] [Keys for Basic Navigation]
[Keys for Working with Outlook Items]
Super Keys
Use the following "Super Keys" to create a new item from anywhere in Outlook.
To perform this
action... |
Press... |
To create an
Appointment |
CTRL+SHIFT+A
|
To create a Contact
|
CTRL+SHIFT+C
|
To create a
Distribution list |
CTRL+SHIFT+L
|
To create a Fax
|
CTRL+SHIFT+X
|
To create a Folder
|
CTRL+SHIFT+E
|
To create a Journal
entry |
CTRL+SHIFT+J
|
To create a Meeting
request |
CTRL+SHIFT+Q
|
To create a Message
|
CTRL+SHIFT+M
|
To create a Note
|
CTRL+SHIFT+N
|
To create a new
Office document. |
CTRL+SHIFT+H
|
To create a Post in
this folder |
CTRL+SHIFT+S
|
To create a Search
Folder |
CTRL+SHIFT+P
|
To create a Task
|
CTRL+SHIFT+K
|
To create a Task
request |
CTRL+SHIFT+U
|
Keys for Basic Navigation
Top-Level Navigation
To perform this
action... |
Press... |
To switch to Mail
|
CTRL+1
|
To switch to
Calendar |
CTRL+2
|
To switch to
Contacts |
CTRL+3
|
To switch to Tasks
|
CTRL+4
|
To switch to Notes
|
CTRL+5
|
To switch to Folder
List in Navigation Pane |
CTRL+6
|
To switch to
Shortcuts |
CTRL+7
|
Working with the Navigation Pane and the Information Viewer
Use the shortcuts in this table to move around the Navigation
Pane and the Information Viewer. The items in the
Information Viewer are presented in a table, day/week/month, card,
timeline, or icon format. Go to our tables of Keys for
Working with Views for shortcuts
specific to each type of view.
To perform this
action... |
Press... |
To switch between
the Navigation Pane and the Information Viewer |
F6
or CTRL+SHIFT+TAB |
To move among the
Information Viewer,
the Navigation Pane, and the Reading Pane |
TAB
|
To move around
within the Navigation Pane or the
Information Viewer |
Arrow keys
|
To jump to a different
folder |
CTRL+Y
|
Working with the Information Viewer
To perform this
action... |
Press... |
To expand/collapse a
group (with a group selected) in the Navigation Pane or the
Information Viewer |
PLUS
or MINUS SIGN on the numeric
keypad |
To collapse/expand a
group in the Information Viewer |
LEFT
or RIGHT ARROW |
To switch to the
next item in the current folder (with item open) |
CTRL+, (COMMA) |
To switch to the
previous item in the current folder (with item open) |
CTRL+. (PERIOD) |
Keys for Working with Outlook Items
Use these shortcuts in any message, appointment, contact, task, journal entry, or note.
Creating, Saving, and Printing Items
To perform this
action� |
Press� |
To create a new item
of the type appropriate for the current folder |
CTRL+N
|
To open item |
ENTER
or CTRL+O |
To save |
CTRL+S
or SHIFT+F12 |
To save as
|
F12
|
To save and close
item (except notes); to send a message |
ALT+S
|
To close item |
ALT+F4 |
To check spelling
|
F7
|
To print
|
CTRL+P
|
Selecting, Copying, Moving, and Deleting Items
To perform this
action... |
Press... |
To select all items
in the current folder |
CTRL+A |
To copy item to
another folder |
CTRL+SHIFT+Y
|
To move item to
another folder |
CTRL+SHIFT+V
|
To forward item |
CTRL+F
|
To delete
|
CTRL+D
or DELETE |
To delete without
sending item to Deleted Items |
SHIFT+DELETE |
To turn on editing
in a field (except icon view) |
F2
|
To undo |
CTRL+Z
or ALT+BACKSPACE |
Finding
To perform this
action� |
Press� |
To find items
|
F3
or CTRL+E |
To search for text
in items |
F4
|
To find next during
text search |
SHIFT+F4
|
To use Advanced Find
|
CTRL+SHIFT+F
|
To create a new
Search Folder |
CTRL+SHIFT+P
|
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|