Outlook 2003 Shortcut Keys
[Keys for General Use] [Keys for Working with Views] [Keys for Editing, Formatting, and Printing Text] [Keys for E-Mail] [Keys for Calendar, Contacts, and Tasks]
Keys for General Use
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign,
like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
[Super Keys] [Keys for Basic Navigation] [Keys for Working with Outlook Items]
Super Keys
Use the following "Super Keys" to create a new item from anywhere in Outlook.
|
To perform this action... |
Press... |
|
To create an Appointment |
CTRL+SHIFT+A |
|
To create a Contact |
CTRL+SHIFT+C |
|
To create a Distribution list |
CTRL+SHIFT+L |
|
To create a Fax |
CTRL+SHIFT+X |
|
To create a Folder |
CTRL+SHIFT+E |
|
To create a Journal entry |
CTRL+SHIFT+J |
|
To create a Meeting request |
CTRL+SHIFT+Q |
|
To create a Message |
CTRL+SHIFT+M |
|
To create a Note |
CTRL+SHIFT+N |
|
To create a new Office document. |
CTRL+SHIFT+H |
|
To create a Post in this folder |
CTRL+SHIFT+S |
|
To create a Search Folder |
CTRL+SHIFT+P |
|
To create a Task |
CTRL+SHIFT+K |
|
To create a Task request |
CTRL+SHIFT+U |
Keys for Basic Navigation
Top-Level Navigation
|
To perform this action... |
Press... |
|
To switch to Mail |
CTRL+1 |
|
To switch to Calendar |
CTRL+2 |
|
To switch to Contacts |
CTRL+3 |
|
To switch to Tasks |
CTRL+4 |
|
To switch to Notes |
CTRL+5 |
|
To switch to Folder List in Navigation Pane |
CTRL+6 |
|
To switch to Shortcuts |
CTRL+7 |
Working with the Navigation Pane and the Information Viewer
Use the shortcuts in this table to move around the Navigation Pane and the Information Viewer. The items in the Information Viewer are presented in a table, day/week/month, card, timeline, or icon format. Go to our tables of Keys for Working with Views for shortcuts specific to each type of view.
|
To perform this action... |
Press... |
|
To switch between the Navigation Pane and the Information Viewer |
F6 or CTRL+SHIFT+TAB |
|
To move among the Information Viewer, the Navigation Pane, and the Reading Pane |
TAB |
|
To move around within the Navigation Pane or the Information Viewer |
Arrow keys |
|
To jump to a different folder |
CTRL+Y |
Working with the Information Viewer
|
To perform this action... |
Press... |
|
To expand/collapse a group (with a group selected) in the Navigation Pane or the Information Viewer |
PLUS or MINUS SIGN on the numeric keypad |
|
To collapse/expand a group in the Information Viewer |
LEFT or RIGHT ARROW |
|
To switch to the next item in the current folder (with item open) |
CTRL+, (COMMA) |
|
To switch to the previous item in the current folder (with item open) |
CTRL+. (PERIOD) |
Keys for Working with Outlook Items
Use these shortcuts in any message, appointment, contact, task, journal entry, or note.
Creating, Saving, and Printing Items
|
To perform this action… |
Press… |
|
To create a new item of the type appropriate for the current folder |
CTRL+N |
|
To open item |
ENTER or CTRL+O |
|
To save |
CTRL+S or SHIFT+F12 |
|
To save as |
F12 |
|
To save and close item (except notes); to send a message |
ALT+S |
|
To close item |
ALT+F4 |
|
To check spelling |
F7 |
|
To print |
CTRL+P |
Selecting, Copying, Moving, and Deleting Items
|
To perform this action... |
Press... |
|
To select all items in the current folder |
CTRL+A |
|
To copy item to another folder |
CTRL+SHIFT+Y |
|
To move item to another folder |
CTRL+SHIFT+V |
|
To forward item |
CTRL+F |
|
To delete |
CTRL+D or DELETE |
|
To delete without sending item to Deleted Items |
SHIFT+DELETE |
|
To turn on editing in a field (except icon view) |
F2 |
|
To undo |
CTRL+Z or ALT+BACKSPACE |
Finding
|
To perform this action… |
Press… |
|
To find items |
F3 or CTRL+E |
|
To search for text in items |
F4 |
|
To find next during text search |
SHIFT+F4 |
|
To use Advanced Find |
CTRL+SHIFT+F |
|
To create a new Search Folder |
CTRL+SHIFT+P |
