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Outlook 2003 Shortcut Keys

[Keys for General Use] [Keys for Working with Views] [Keys for Editing, Formatting, and Printing Text] [Keys for E-Mail] [Keys for Calendar, Contacts, and Tasks]


Keys for General Use

All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign, like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma, like this: ALT, F, X.

[Super Keys] [Keys for Basic Navigation] [Keys for Working with Outlook Items]

Super Keys

Use the following "Super Keys" to create a new item from anywhere in Outlook.

To perform this action...

Press...

To create an Appointment

CTRL+SHIFT+A

To create a Contact

CTRL+SHIFT+C

To create a Distribution list

CTRL+SHIFT+L

To create a Fax

CTRL+SHIFT+X

To create a Folder

CTRL+SHIFT+E

To create a Journal entry

CTRL+SHIFT+J

To create a Meeting request

CTRL+SHIFT+Q

To create a Message

CTRL+SHIFT+M

To create a Note

CTRL+SHIFT+N

To create a new Office document.

CTRL+SHIFT+H

To create a Post in this folder

CTRL+SHIFT+S

To create a Search Folder

CTRL+SHIFT+P

To create a Task

CTRL+SHIFT+K

To create a Task request

CTRL+SHIFT+U

Keys for Basic Navigation

Top-Level Navigation

To perform this action...

Press...

To switch to Mail

CTRL+1

To switch to Calendar

CTRL+2

To switch to Contacts

CTRL+3

To switch to Tasks

CTRL+4

To switch to Notes

CTRL+5

To switch to Folder List in Navigation Pane

CTRL+6

To switch to Shortcuts

CTRL+7

Working with the Navigation Pane and the Information Viewer

Use the shortcuts in this table to move around the Navigation Pane and the Information Viewer. The items in the Information Viewer are presented in a table, day/week/month, card, timeline, or icon format. Go to our tables of Keys for Working with Views for shortcuts specific to each type of view.

To perform this action...

Press...

To switch between the Navigation Pane and the Information Viewer

F6 or CTRL+SHIFT+TAB

To move among the Information Viewer, the Navigation Pane, and the Reading Pane

TAB

To move around within the Navigation Pane or the Information Viewer

Arrow keys

To jump to a different folder

CTRL+Y

Working with the Information Viewer

To perform this action...

Press...

To expand/collapse a group (with a group selected) in the Navigation Pane or the Information Viewer

PLUS or MINUS SIGN on the numeric keypad

To collapse/expand a group in the Information Viewer

LEFT or RIGHT ARROW

To switch to the next item in the current folder (with item open)

CTRL+, (COMMA)

To switch to the previous item in the current folder (with item open)

CTRL+. (PERIOD)

Keys for Working with Outlook Items

Use these shortcuts in any message, appointment, contact, task, journal entry, or note.

Creating, Saving, and Printing Items

To perform this action�

Press�

To create a new item of the type appropriate for the current folder

CTRL+N

To open item

ENTER or CTRL+O

To save

CTRL+S or SHIFT+F12

To save as

F12

To save and close item (except notes); to send a message

ALT+S

To close item

ALT+F4

To check spelling

F7

To print

CTRL+P

Selecting, Copying, Moving, and Deleting Items

To perform this action...

Press...

To select all items in the current folder

CTRL+A

To copy item to another folder

CTRL+SHIFT+Y

To move item to another folder

CTRL+SHIFT+V

To forward item

CTRL+F

To delete

CTRL+D or DELETE

To delete without sending item to Deleted Items

SHIFT+DELETE

To turn on editing in a field (except icon view)

F2

To undo

CTRL+Z or ALT+BACKSPACE

Finding

To perform this action�

Press�

To find items

F3 or CTRL+E

To search for text in items

F4

To find next during text search

SHIFT+F4

To use Advanced Find

CTRL+SHIFT+F

To create a new Search Folder

CTRL+SHIFT+P

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Last modified: June 05, 2004

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