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PowerPoint 2003 Shortcut Keys

[Keys for General Use] [Keys for Working with Presentations] [Keys for Navigating, Selecting, Editing, and Formatting] [Keys for Working with Objects]


Keys for Working with Objects

All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by a plus sign, like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma, like this: ALT, F, X.

Keystrokes for Editing Linked or Embedded Objects (including Graphs and Org Charts)

  1. Press SHIFT+TAB until you select the object you want.
  2. Press SHIFT+F10 for the context menu.
  3. Select Worksheet Object, and select Edit.

Keystrokes for Working with Shapes, Pictures, and WordArt

Inserting Shapes
  1. Press ALT+U to choose AutoShape on the Drawing toolbar.
  2. Use the arrow keys to move through the categories of AutoShapes, and select the AutoShape you want.
  3. Press CTRL+ENTER.

Note: To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.

Inserting Text Boxes
  1. Use the keyboard to choose Text Box on the Insert menu.
  2. Press CTRL+ENTER.
  3. Type the text you want in the text box.
  4. When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Note: To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.

Inserting WordArt
  1. Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
  2. Use the arrow keys to select the WordArt style you want, and then press ENTER.
  3. Type the text you want, and then use the TAB key to select other options in the dialog box.
  4. Press ENTER to insert the WordArt.

Note: To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.

Selecting Shapes

If your insertion point is within text, press ESC.

Selecting a Single Shape
  • To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
Selecting More Than One Shape
  1. Add the Select Multiple Objects button to your Drawing toolbar, if it's not there now (here's how):
    1. Press ALT+F, and then press CTRL+TAB until you select the Drawing toolbar.
    2. Press the RIGHT ARROW key until you reach the More Buttons arrow.
    3. Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
    4. Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button.
    5. Press ENTER.
  2. On the Drawing toolbar, click Select Multiple Objects.
  3. Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.
Grouping/Ungrouping Shapes, Pictures, and WordArt Objects
  • To group AutoShape, picture, or WordArt objects, select the items you want to group and then press CTRL+SHIFT+G.
  • To ungroup a group, select the group, and then press CTRL+SHIFT+H.
Changing the Position of Shapes, Pictures, or WordArt on Slides
  1. Select the AutoShape, picture, or WordArt you want to change.
  2. On the Format menu, use the keyboard to choose the command for the type of object you selected AutoShape or Text Box, for example and then select the Position tab.
  3. Under Position on slide, select the options you want.
  4. To preview the change, choose Preview. (You might have to move the dialog box in order to preview.)
Changing the Size of Shapes, Pictures, or WordArt
  1. Select the AutoShape, picture, or WordArt you want to change.
  2. On the Format menu, use the keyboard to choose the command for the type of object you selected for example, AutoShape or Text Box and then select the Size tab.
  3. Select the options you want.
  4. To preview the changes, choose Preview. (You might have to move the dialog box in order to preview the drawing object.)
Rotating Shapes, Pictures, or WordArt
  1. Select the AutoShape, picture, or WordArt you want to rotate.
  2. On the Format menu, use the keyboard to choose the command for the type of object you selected for example, AutoShape or Text Box and then select the Size tab.
  3. Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
  4. To preview the rotation, choose Preview. (You might have to move the dialog box in order to preview.)
Copying the Attributes of Shapes
  1. Select the AutoShape with the attributes you want to copy. (If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.)
  2. Press CTRL+SHIFT+C to copy the object attributes.
  3. Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
  4. Press CTRL+SHIFT+V.

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Last modified: June 05, 2004

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