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Excel Function Keys
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Function Key Assignments in Excel 2003

 

Function Key

+SHIFT

+CTRL

+ALT

+OTHER

F1

Displays the Help task pane   Closes and reopens the current task pane Creates a chart of the data in the current range +ALT+SHIFT

Inserts a new worksheet

F2

Edits the active cell and positions the insertion point at the end of the cell contents

Moves the insertion point into the Formula Bar when editing in a cell is turned off

Edits a cell comment   Opens the Save As dialog box +ALT+SHIFT

Saves the active workbook

F3

Pastes a defined name into a formula Opens the Insert Function dialog box Opens the Define Name dialog box   +CTRL+SHIFT

Creates names by using row and column labels

F4

Repeats the last command or action (if possible)   Closes the workbook window Quits Microsoft Excel

Closes the active window or dialog box

 

F5

Displays the Go To dialog box   Restores the window size of the workbook window    

F6

Switches between the Help task pane and the application window

Switches to the next pane in a worksheet that has been split

Switches to the previous pane in a worksheet that has been split Switches to the next workbook window when more than one workbook window is open   +CTRL+SHIFT

Switches to the previous workbook window when more than one workbook window is open

F7

Checks spelling   Moves the workbook window (when it isnít maximized)    

F8

Turns Extend mode on or off Enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys Resizes the workbook window (when it isnít maximized) Displays the Macros dialog box  

F9

Calculates all worksheets in all open workbooks

Calculates the selected portion of a formula

Replaces the selected portion of a formula with the calculated value when followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas)
Calculates the active worksheet Minimizes the workbook window   +CTRL+ALT

Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

+CTRL+ALT+SHIFT

Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

F10

Selects the Menu Bar

Closes an open menu and submenu at the same time

Displays the Shortcut menu for the selected item

Displays a menu of commands for the Help window when the Help window has active focus

Maximizes or restores the selected workbook window   +ALT+SHIFT

Displays the menu or message for a smart tag (If more than one smart tag is present, switches to the next smart tag and displays its menu or message)

F11

Creates a chart of the data in the current range Inserts a new worksheet   Switches between the Visual Basic Editor and the previous active window +ALT+SHIFT

Opens the Microsoft Script Editor

F12

Opens the Save As dialog box Saves the active workbook Opens the Open dialog box   +CTRL+SHIFT

Opens the Print dialog box

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Last modified: June 05, 2004

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